One of the things that makes 4DiscGolf.com valuable for tournament directors is our Export Report. Once your event is live you will be provided with a secret link to your Export Report. This link is NOT secured, only secret. Please do not share the information with others. There is a public version of the page which hides the player's contact information. You can get that link by clicking the 'PUBLIC' button at the top of the page.
The Export Report provides detailed information for each registration for your event. Columns vary depending on the options for your event, however the basic information is the same for all export reports.
The link for the tournament report is unique for each tournament and can be retrieved ONLY by the tournament director using the e-mail address that was used when they completed the tournament request. To retrieve your link simply go to http://4discgolf.com/export and enter the e-mail address assigned to your event. Within a few minutes you will receive the link in your e-mail.
The first column is a quantity field and this should almost always be one. It will be highlighted if it is greater than one and you should contact the player to see why they paid twice to play in your event. You can request a refund for one of the registrations if necessary. Event option columns will be next, usually starting with the players name, division and other options. Following those columns will be a state column. This is the state of the payee, not necessarily the state of the player, however, these are often the same.
Before we move on to the final columns, if there is a PDGA number column you will notice that the PDGA number is a button. Clicking the button will verify the data in the cell with the latest PDGA data. Occasionally a player will say they are current with the PDGA when they are actually expired or they have entered the number incorrectly. We recommend checking those numbers at least once for each player using the button.
The final four columns are the Payee, Date/Order, Amount and Payment data. The payee is the person on the credit card or with the paypal account. You can click the phone number link or the e-mail link to start a voip phone call or e-mail to the payee. If you have loaded this page on your smart phone the phone link will initiate your dialer on your phone. The transaction column includes the date and time of the order and the order ID. The order ID is critical when contacting 4DiscGolf.com for support. If you need to request a full or partial refund for a player clicking the link on the Order ID value will take you to a web form to submit a refund request. The final column shows the method of payment and if the payment is complete or not.
There are totals at the bottom for the number of players and total amount paid for each option and for all transactions. There is also an Export to Excel button at the bottom of the page if you wish to export the data to excel or another spreadsheet program for your personal use.
Along the top of the page there are links to the 4DiscGolf.com Store page for your event, an Edit page where you can modify restricted options and change the details about your event, a Public link in case you want to post a list of players signed up on another site, a PDGA upload link, a Financial report a Payment link, an Export report, Email link, Waitlist report, and a link to this Help window. Be sure to click through these on a regular basis to see the various types of information available to you.
The Edit page is not only where you can change the division caps or other caps you have for options, but is also a great place to see a summary of what players have signed up for each option. For instance you can get a summary of shirt sizes ordered or the totals for the Ace Pot. You can also modify the description of your event, which is great if you need to let people know about changes to your schedule or other changes. You will need to use your "secret" phrase to modify caps and the "description" of you event.
The Waitlist report with information on how to use the waitlist feature of our site on that page including the links to allow people to join the waitlist and a link to allow you to override the division limits for individuals off the waitlist.
The Email link allows the tournament director to send a mass e-mail to each e-mail address associated with players signed up for the event. It's a fairly simple 3 step process to enter your e-mail, proof-read, and send the e-mail.
The NEW PDGA report page is used for uploading player registration information to the PDGA tournament manager site. Instructions for completing this process are located on the page in a simple 4 step process. There are also links on that page for the PDGA Tournament Manager, PDGA Fee Report, and the Legacy PDGA Report page. The Tournament Manager link takes you to the PDGA's site for managing your tournament. The PDGA Fee Report is a report you can use after your tournament for generating a report for the players that paid the non-pdga player fee. That report can be cut and pasted into the TD Report spreadsheet. The final link takes you to an listing of players that you can either download or cut and paste into the PDGA tournament manager in case you need to make changes to the list or are working with the list in another method.
Payment Requests can be made by clicking the Payment button at the top of the page. We will automatically send out a final payment as soon as your event closes, but if you want to get a pre-payment you can fill out this form and we'll send you as much of the funds as you need. Just remember we cannot refund players if you don't leave us enough funds, so consider how much you need before the event closes.
We are always looking for ways to make our system better, so if you have any suggestions feel free to e-mail us at firstname.lastname@example.org
Ready for more?? We've added an article related to the export report for advanced users here.